Lots of companies operate policies where they give employees a certain amount of grace time, i.e. if they have a 5 minute grace period, an employee that clocks in at 9.04am will be marked down as on-time at 9am.
There are multiple scenarios of these grace periods, and employee legislation does apply in every country. Timekeepr gives you the option to set up your grace periods, however responsibility for proper usage of these rules in line with legislation falls on the employer.
Rounding Interval - i.e. the increments of time that is used in your business e.g. 15 minute rounding interval would allow for 8.45am, 9am and 9.15am
Rounding Split - i.e the period of time that is used to determine whether to round up or down accordingly to the previous or next grace period.**
Let's take an example, assume a 15 minute rounding interval with a 7 minute round time. This employee is expected to clock in for 9am.
Round Up At Clock In Rule
If an employee clocks in at 8.53am - 8.59am, there time will be rounded up to 9am. Additionally, if they were to clock in at 9.08am, their time would be rounded up to 9.15am.
Round Down At Clock In Rule
If an employee clocks in at 8.46am - 8.52am, there time will be rounded down to 8.45am. Additionally, if they were to clock in at 9.07am, their time would be rounded down to 9am.
Round Up At Clock Out Rule
If an employee was to clock out at 5.08-5.14PM, their time would be rounded to 5.15PM. If an employee was to clock out at 4.53PM-4.59PM there time would be rounded to 5PM.
Round Down At Clock Out Rule
If an employee was to clock out at 5.01-5.07PM, their time would be rounded down to 5PM. If an employee was to clock out at 4.46-4.52PM, their time would be rounded to 4.45PM.
These settings can be toggled on the Account section of TimeKeeper.
Updated on: 23 / 02 / 2022