A working pattern within TimeKeeper dictates the expected start and end time of an employee. This can be very important depending on your settings you have enabled.
For example it can be important in the following scenarios:
if you want to track lates/early leaves, then it's important the working pattern is reflective of the actual expected start time.
if you want to track daily overtime, then the expected start time and end time is important
if you have settings to not track time worked before expected start time or after expected end time
if you are tracking leave, if that employee books off that day, then the leave that is booked is referenced against their working hours e.g. 9-5pm would be 8 hours leave
To add a working pattern
Go to 'Configure' on the left hand navbar and click 'Working Patterns'
Click "Add New Working Pattern"
Enter in the working pattern details - you have a number of options here which we will describe below
Name - Name of working pattern for reference
Weekly Contracted Hours - Contracted hours on a weekly basis (if variable, leave as 0)
Eligible for Overtime - whether they can get overtime or not
Overtime Rate - The overtime rate multiplier - let's say they get overtime at time and a half, you'd enter 1.5 here
Specify Multiple Overtime Rates - Click this if you have different overtime rates on different days e.g. double time on saturday which would be an overtime rate of 2
Day Breaks (Unpaid) - This is any breaks to be deducted from this working pattern e.g. 30 minutes lunch, 15 minute tea for example.
Does the working pattern mean it won't count hours outside of this?
One thing customers typically worry about is whether the working pattern set - does that track hours outside of the working pattern. The short answer is yes (by default). Let's say an employee works 40 hours a week, usually Monday through Friday. Sometimes they come in on a Saturday and we want that to be tracked in overtime. Well in that case we'd reccommend the below:
- Toggle Monday - Friday as active with start and end time
- Leave Saturday and Sunday blank
I want to exclude breaks from being deducted on a certain day
This is simple - there is a list of days and you can check which day you want to exclude. So let's say you wanted to exclude lunch breaks on Saturday, just click the Saturday next to the break in question. See below as an example.
Updated on: 08 / 08 / 2022