Do I need Mobile Clock Ins or Locations?
TimeKeeper offers several flexible ways for employees to clock in and out: Mobile, Kiosk Mode, and Web clock-in. The guidance below is to help you choose the method that best fits your business needs. These are recommendations only - every business operates differently, so you can decide which setup works best for your team and/or use a combination of clock-in methods to suit your team.
Mobile Clock-In
Mobile clock-in is ideal for employees who work across different sites and need the flexibility to clock in using their own device.
How Mobile Clock-In Works:
- Open the TimeKeeper mobile app and log in.
- Navigate to the Clock tab and press Clock In.
- To clock out later in the day, return to the Clock tab, press Clock Out, and another photo and location record will be taken.
Each of the following can be enabled or disabled based on business or individual requirements:
- Photo capture
- Facial recognition
- GPS location tracking
- Clocking into a Job ( & the added option of specifying an Activity within a Job)
- Adding a note at the end of the day
Location Clock-In (Kiosk Mode)
Kiosk Mode allows multiple employees to clock in from a shared tablet or mobile device. This is ideal for workplaces with a fixed entry/exit point such as a reception area or building foyer.
What is Kiosk Mode?
Kiosk Mode replaces the need for traditional third-party clock-in machines. You can mount a tablet or phone in a common area, and there is no limit to how many devices you can link to your TimeKeeper account.
How Kiosk Clock-In Works:
- When an employee is added to TimeKeeper, they are assigned a unique four-digit PIN.
- On the kiosk device, employees enter their PIN to clock in or out.
- After clocking in, a welcome message confirms success.
- Once the clock-in is complete, the keypad resets automatically, ready for the next employee.
If needed, employees can select a job before clocking in, ensuring their hours are allocated to the correct timesheet.
Web Clock-In
Employees also have the option to clock in from the web/desktop app, which is useful for office-based teams or users who work mainly from a computer.
Learn more here.
Breakdown
Use Case | Recommended Method ✅ |
|---|---|
Employees Working across multiple locations | Mobile Clock-In |
Field Staff or Remote Workers | Mobile Clock-In |
Fixed Entry Point for All Staff | Kiosk Mode |
Shared Devices for Large Teams | Kiosk Mode |
Need for Photo/GPS/ Facial Recognition | Either ( depending on settings) |
Reminder
These suggestions are based on common use patterns, but every business is different. Choose the setup - or combination of setups - that best supports your team.
If you have any further questions on the above please reach out to us at support@timekeeper.co.uk
Updated on: 18/11/2025
Thank you!