12. Day Breaks vs Flexi-Breaks

In TimeKeeper, we have two types of breaks, Day Breaks or Flexi-Breaks. These are both unpaid breaks.

The purpose of this feature is to allow employees to clock in at the start of their work, clock out at the end of their work and TimeKeeper takes care of automatically deducting the relevant break for that employee.

If you are not using automated breaks, employees have to clock in and out for their breaks.

Day Breaks are breaks at specific times of the day. This example shows a 30 minute break deduction at 1pm. You can also select days for this break to not occur. The default is that the break applies on all days.

The alternative to day breaks is Flexi-Breaks. These breaks are deducted after a certain number of hours worked by an employee in a day, instead of being at a specific time. This example shows a 30 minute break after 6 hours worked in a day. Additionally, you can have multiple rules such as after 8 hours, deduct 45 minutes. TimeKeeper will choose which rule to apply, for example if I worked 7 hours, 30 minute break would be deducted, while if I worked 9 hours, 45 minutes break would be deducted.

Breaks for Shift Workers

If your employee has a regularly changing schedule, you'll likely want to set them as a Shift Worker. Once you have ticked 'Works shifts' in their working pattern, you can schedule shifts in the Rota Planner, and can include a break with each shift if you'd like this to automatically deduct. Once clocked in for that shift, the set break time will be deducted from their timesheet.



You can also enable a Flexi-Break for shift workers. These breaks are deducted after a certain number of hours worked by an employee in a day, instead of being at a specific time, and will take into account all hours worked during that day even if split across multiple shifts. Additionally, you can have multiple rules such as after 8 hours, deduct 45 minutes. TimeKeeper will choose which rule to apply, for example if I worked 7 hours, 30 minute break would be deducted, while if I worked 9 hours, 45 minutes break would be deducted.

Updated on: 22/07/2024